ARTICLE 1 - Name

ARTICLE 2 - Purpose

ARTICLE 3 – Membership

ARTICLE 4 – Meetings

ARTICLE 5 - Board of Directors and Duties

ARTICLE 6 - Nominations and Elections

ARTICLE 7 – Dues

ARTICLE 8 – Committees

ARTICLE 9 – Parliamentary Rules

ARTICLE 10 – Amendment of Bylaws

BYLAWS:

ARTICLE 1 - Name

The name of this organization shall be the PERMIAN BASIN ASSOCIATION OF DIVISION ORDER ANALYSTS.

ARTICLE 2 - Purpose

1.      To further the education, knowledge and interests of the division order analysts and related land personnel.

2.      To promote more effective communication within the industry and public.

3.      To enhance the image of division order work as a profession.

4.      To provide opportunities for social activities.

ARTICLE 3 - Membership

1.      Categories: Membership in the PERMIAN BASIN ASSOCIATION OF DIVISION ORDER ANALYSTS shall be divided into categories as follows:

a.       Active Members: Membership in the association shall be limited to the professional Division Order Analyst, Supervisor or Administrator directly involved in work relating to title and contract analysis, or anyone who officially retired from employment while an active member of the Association.

b.      Associate Members: Membership of individuals who act as support personnel to Division Order Analysts or individuals who are not involved in Division Order work. Applications for membership shall be subject to the approval of the Membership Committee and the Board of Directors.

c.       Honorary Members: Membership may be conferred by the Board of Directors upon any person who has rendered an outstanding service to the Permian Basin Association of Division Order Analysts or whose contribution to the industry is so noteworthy and of such magnitude as to be deserving of same.

2.      Ethics: The Permian Basin Association of Division Order Analysts (PBADOA) Code of Ethics shall be the basis of conduct, principles, business practices and ideals for the membership. It shall be understood that conduct of any member of PBADOA inconsistent with the provisions set forth in this Code of Ethics shall be in nonconformance with the accepted standards of professional conduct.

In the endeavor involving the duties of analysts and associated peers, ethical standards for proper handling of such duties can be made increasingly meaningful by an association organized and educated to the definition and maintenance of such standards. This is the objective of PBADOA and such is the trust to its membership, the energy industry and public.

Section 1

It shall be the duty of the member to promote and, in a prudent and honest manner, represent PBADOA to the public at large and to his fellow members with the purpose of establishing the maintaining goodwill within the industry the public and PBADOA. The member shall conduct business relationships and communicate in a manner consistent with professionalism, fairness and honesty, so as to maintain the respect of the energy industry, the public and his peers.

Section 2

A member shall maintain a relationship with all persons engaged in the energy industry at a high degree with consistent adherence to established practices of confidence and professionalism.

A member shall not betray the trust of the employer, client or PBADOA by converting or seeking for the purposes of conversion any confidential or discretionary information available to him to personal gain for himself or anyone.

A member shall exercise the utmost good faith and loyalty to his employer or client and shall not act adversely or engage in any function or duty in conflict with the interest of his employer or client.

A member shall represent to others his area of expertise and shall not represent himself to be skilled in a professional function of duty in which he is not professionally qualified or licensed to practice.

A member shall not participate in the conduct of any activity which causes him to become convicted, adjudged or otherwise recorded as guilty by any court of competent jurisdiction of any felony, any offense involving fraud as an essential element, or any other serious crime.

Section 3

Should a member be indicted by any court of competent jurisdiction for any felony, any offense involving fraud as an essential element or any other serious crime, all membership privileges in PBADOA shall be suspended. Upon notice of acquittal by said court of competent jurisdiction, membership privileges shall be reinstated. Upon notice of conviction by said court of competent jurisdiction, membership shall be permanently revoked.

ARTICLE 4 - Meetings

Meeting of the Association shall be held monthly, as called by the President.

ARTICLE 5 - Board of Directors and Duties

1.      Board of Directors:

a.       The officers shall be: President, Vice-President, Secretary and Treasurer. Directors shall be: Director-Membership, Director-Publicity, and Director-Information Technology. These officers and directors, with the Board Advisor (immediate past President), shall constitute the Board of Directors.

2.      Duties:

a.       The President shall:

                                      i.      Be Chairperson of the Board of Directors.

                                    ii.      Preside at all meetings of the Association and Board of Directors.

                                  iii.      Appoint all committee chairperson subject to ratification of three-fourths of the entire Board of Directors.

                                  iv.      Call special meetings of the Board of Directors.

                                    v.      Sign all checks jointly with the Treasurer.

                                  vi.      Serve as ex-officio member of all standing committees.

                                vii.      Perform such other duties as may be required.

b.      The Vice President shall:

                                      i.      In the absence of the President, succeed to all the powers and duties of the President.

                                    ii.      Be responsible for the programs and workshops of the Association.

                                  iii.      Shall be one of the signatories on checks of the Association as required.

                                  iv.      Perform such other duties as may be required.

c.       The Secretary shall:

                                      i.      Keep records of meetings as directed by the President.

                                    ii.      Have custody of the Bylaws and all organization records.

                                  iii.      Perform such other duties as may be required.

d.      The Treasurer shall:

                                      i.      Collect all dues from all members of the Association.

                                    ii.      Pay all budgeted expenses of the Association and all such other payments as duly authorized by the    Board of Directors.

                                  iii.      Sign checks jointly with the President or Vice President.

                                  iv.      Prepare annual financial statements correctly reflecting the financial condition of the Association, or at    any time when so directed by the President.

                                    v.      Perform such other duties as may be required.

e.       The Director-Membership shall:

                                      i.      Maintain membership records.

                                    ii.      Process membership applications for Submission to the Board of Directors.

                                  iii.      Submit membership information for publication in the annual Membership Directory.

                                  iv.      Perform such other duties as may be required.

f.        The Director-Publicity shall:

                                      i.      Be responsible for creating and the distribution of Event Flyers, Newsletters and Slideshows.

                                    ii.      Perform such other duties as may be required.

                                      i.      Be responsible for maintaining PBADOA Social Medias and Website.

                                    ii.      Perform such other duties as may be required.

h.      The Board Advisor shall:

                                      i.      Be the immediate past President.

                                    ii.      Serve on the Nominating Committee.

                                  iii.      Serve as the Seminar Chair.

a.       No member shall be eligible for the office of president unless that person served as another officer or director for one (1) year.

b.      No officer shall be elected to the same position for more than one (1) term consecutively, except the Treasurer, or hold more than one (1) office simultaneously.  However, in the event that there are no other eligible, willing nominees for a particular board position, then an officer may be nominated for and elected to the same position for more than one (1) term consecutively.  In addition, if no eligible, willing member is nominated for and elected to a particular board position, then the elected Board members may choose to split the duties of that vacant board position among themselves as they see fit.

4.      Terms:

a.       All officers and directors shall be elected for a term of one (1) year.

b.      All officers and directors shall take office at the beginning of the fiscal year.

a.       Vacancies occurring in the offices shall be filled for the remainder of the unexpired term by three-fourths vote of the entire Board of Directors.

ARTICLE 6 - Nominations and Elections

1.       Nominating Committee: The Nominating Committee shall consist of five (5) members, one of which shall be chairperson. Non-board members are to be the first choice when selecting the Committee. A member of the Committee shall not become a candidate for a Board position on the ballot for the forthcoming election. The names of the members of the Nominating Committee shall be published at least forty-five (45) days prior to balloting. 

a.       The Nominating Committee shall present a list of one or more candidates for each office to be filled, to be published thirty (30) days prior to balloting.

b.       The Nominating Committee shall be responsible for preparing, issuing receiving and tabulating the ballots, and certifying and reporting election results.

2.      Elections:

a.       All Officers shall be elected by a majority of votes cast by active members voting.

b.      Election results shall be announced at the December Meeting and be published in the next issue of the Association publication following the election.

c.       Elected Officers and Directors shall take office on January 1.

ARTICLE 7 - Dues

1.       The annual membership fee shall be established by the Board of Directors. Renewal fees shall be payable on or before December 31.

2.       Membership and/or renewal dues may be submitted to NADOA as part of a combined local and national membership application or renewal submission.

3.       The fiscal year of the Association shall begin January 1.

ARTICLE 8 - Committees 

Committees shall be appointed for specific duties as necessary by the President subject to Ratification of three-fourths of the entire Board of Directors.

1.      Audit Committee: The Audit Committee comprised of three (3) members in good standing to conduct an audit of the financial records of the Association.

a.       The audit shall be conducted annually immediately following the closing of the fiscal year and before that year’s tax filing deadline, or at any time at the direction of the Board of Directors.

b.      A standard audit report shall be presented to the Board of Directors as its second scheduled Board meeting of the fiscal year. 

ARTICLE 9 - Parliamentary Rules

ROBERT'S RULES OF ORDER (newly revised) shall control at the regular and special meetings of the PERMIAN BASIN ASSOCIATION OF DIVISION ORDER ANALYSTS.

ARTICLE 10 - Amendment of Bylaws

These Bylaws may be changed or amended only by a vote of a majority of the membership of the PERMIAN BASIN ASSOCIATION OF DIVISION ORDER ANALYSTS voting, provided written notice of the proposed change or amendment shall have been electronically transmitted via email or fax to all active members to all members at least ten (10) days prior to balloting as prescribed by the Board of Directors.